The Effects of Late Implementation of Fleet Fuel Cards - Impac

The Effects of Late Implementation of Fleet Fuel Cards

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It is no secret that fleet fuel cards have transformed the fleet industry in many ways. However, to this day, a number of fleet companies fail to implement the technology that is available on the market–like fleet fuel cards and others. 

The Effects of Late Implementation of Fleet Fuel Cards - Impac

Fleet owners do not realize the negative effects that late implementation of fleet fuel cards can have on their business.

If a company is late to the connected-vehicle game, here are three downfalls of late adoption that may persuade a switch:

#1: Wasted Fuel. Fleet companies constantly strive to lower overall fuel costs within their operation. Whether a manager has tried economically-powered vehicles, optimized routes and a strict drier policy, an electronic record is key to accurately track and determine fuel spending. 

Fleet fuel cards provide detailed reports, analyses and real-time alerts when unauthorized behavior may be a possibility. 

#2: Insurance Claims and Rates. When fleet drivers are involved in an accident due to a behavior such as distracted driving, there may be a long-term cost. 

With fleet fuel cards, fleet managers can carefully monitor driver behavior–including speeding and rapid acceleration. This data provided by the cards can help fleet managers reduce the risk of future accidents. 

#3: Maintenance Lag. Proper maintenance is an important component of achieving productive fleet management. With that being said, poorly maintained fleet trucks can drain fleet budgets.

The Effects of Late Implementation of Fleet Fuel Cards - Impac

Fleet fuel cards can help keep all trucks up-to-date through a strict maintenance schedule and alerting fleet managers when diagnostic trouble arise. These cards can also produce comprehensive analyses to eliminate overuse.

Impac offers a fleet fuel card program that are tailored to the unique accounting needs of each fleet company within the industry.

At Impac, our flexible point of sale prompting, card level exception reporting, purchase control parameters and innovative reporting products allow fleet managers to manage their fuel programs with ease.

Contact us today to get started.

Safety Programs for a Better Fleet - Impac

Safety Programs for a Better Fleet

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Establishing an effective safety program is key to ensuring the protection of all drivers, vehicles and assets within a fleet company.

Because safety is an ongoing effort in the fleet industry, there is always a reason to improve company safety programs to reduce driver accidents while increasing overall fleet productivity and efficiency. 

Safety Programs for a Better Fleet - Impac Fleet

Solidify the Policy

For every safety program, there is a well-established policy put into place that lays the groundwork for enhanced fleet management. Fleet owners must create a clear policy as to what is expected behavior from their fleet drivers. With that being said, manager-to-employee communication is of upmost importance when attempting to improve safety programs. 

Stay Active

When it comes to safety programs, it is important for fleet drivers to consistently review and analyze all company policies and documents pertaining to safety. Fleet policies should never remain static. The fleet policy in place needs to stay up-to-date to address new safety challenges as the years move forward. 

Using Technology 

Safety Programs for a Better Fleet - Impac Fleet

Today, fleet safety programs have been transformed through innovative technology. Technologies can be used to review driver performance, such as fleet fuel cards and GPS tracking and reporting systems. When fleet owners use telematics data to monitor their drivers and provide feedback, improved safety programs become a dual effort.

Unfortunately, accidents will happen in the industry. However, a company can reduce their number of preventable accidents to reduce their largest exposure. 

Impac offers a fleet fuel card program, and GPS tracking and reporting system aimed to all-around improve the safety programs of fleet companies, small or large. 

If you’re looking to take your fleet to the next level of safety, contact Impac today. 

Telematics Solutions: When is it Time to Make the Switch?

Telematics Solutions: When is it Time to Make the Switch?

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All fleet industry professionals know that telematics defines the future of all forms of transportation, including their fleets.  

Telematics Solutions: When is it Time to Make the Switch?

If a fleet company has not yet implemented telematics into their daily operations and their current fleet management system isn’t positivity transforming business, they may want to reconsider. 

Here are a few signs that it may be time to switch to telematics solutions:

#1 Lack of integration. To optimize an operation’s integration efforts to be both efficient and competitive, there needs to be a cohesive element of all aspects of daily operations. The right telematics system will integrate seamlessly with existing fleet software and other productive solutions–allowing a business to achieve growth and success.

#2 Limited scalability. If a fleet business is not noticing continuous business growth, it may be time to implement a new data system. This solution will help address current business problems while promoting growth within the industry. To remain competitive in today’s market, fleets of every size can benefit from utilizing the features and options that telematics has to offer. 

Telematics Solutions: When is it Time to Make the Switch?

Choosing a new, innovative fleet solution may be the next step towards success as a digitally involved and competitive operation. These solutions can increase efficiency, productivity and market reputation while cutting costs.

Impac offers a comprehensive fleet fuel card program and GPS tracking and reporting system–creating a true turnkey solution for all types of fleets within the industry. 

When you’re ready to make the switch, choose Impac. Contact our professionals today! 

4 Purchase Controls Fleet Fuel Cards Offer-Impac

4 Purchase Controls Fleet Fuel Cards Offer

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To help minimize unauthorized fuel spend or fraud and optimize overall business operations, many fleet fuel cards offer a variety of purchase controls to restrict and limit the fueling process.

To ensure a true customized solution, it is important to set the restrictions and controls of the fleet fuel cards that are ideal for the drivers and vehicles that make up a specific fleet. 

4 Purchase Controls Fleet Fuel Cards Offer-Impac

1. Customization by Driver – If all drivers and vehicles within a fleet have similar day-to-day needs, it would be ideal to create one card restriction template to implement for all cards. However, if drivers have different schedules or tasks, it is wise to customize the purchase controls on the fleet fuel cards to be compatible with that specific driver. 

2. Time of Day – Fleet managers can have their fleet fuel cards set to only to be used during a certain time period throughout the day. Therefore, if a driver tries to use the card against the set restriction, the unauthorized behavior will be alerted to the manager. 

4 Purchase Controls Fleet Fuel Cards Offer-Impac

3. Location – Fleet fuel cards can be strict on the fueling locations of truck drivers. With customized limits and restrictions, fleet managers can analyze the routes that their trucks will be driving and ensure they remain within those specific boundaries.  

4. Amount – In regards to limits, is important to consider how much fuel each vehicle uses. Some larger trucks may drive longer distances and require higher daily limits than those of smaller trucks. In addition, consider how many transactions per day a vehicle requires.

The purchase controls utilized on fleet fuel cards should reflect the uniqueness of a business. Impac’s fleet fuel card program offers the most comprehensive tracking and reporting system in the industry today–designed around the need for a single-source provider.

Learn about our fleet fuel card options here or contact Impac today to get started.

How Universal Fleet Cards Can Reduce Costs-Impac

How Universal Fleet Cards Can Reduce Costs

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Although there are many fleet fuel cards to choose from, universal cards offer many benefits for fleet businesses within the industry. 

How Universal Fleet Cards Can Reduce Costs-Impac

Price fuels vary by gas station. However, possessing the knowledge about which stations offer the best prices and directing drivers to fuel at those fuel locations can lower overall operational costs. Universal fleet cards offer minimal brand restriction–providing consistent savings by shopping across brands.

Universal fleet cards can save significant both driver and managers time. Cardholders can conveniently fuel anywhere, without having to expend time trying to search for a specific retailer. Therefore, it is important to evaluate discount networks and ensure fuel locations along driver routes. 

By allowing drivers to fuel at the most competitively priced locations, universal fleet card programs can bring cost savings not typically found in other fleet card platforms that have limited or brand specific fuel options. 

Impac offers easy-to-use universal fleet fuel cards that can be used at almost any retail site across the country. With 98% of all stations accepting our fleet cards, drivers can better focus on their main job while saving the company money. 

Impac utilizes the industry’s most robust and user-friendly fleet management tools through a secure, web-based online portal. In addition, Impac’s fleet card program sends fleet managers automated instant alerts via texts or email that provide real-time insight of driver activity and behavior. 

With universal fleet cards, the possibilities are endless. Contact Impac today. 

To read more about our universal fleet cards, view our universal card page.

Are Fleet Fuel Cards Worth It-Impac

Are Fleet Fuel Cards Worth It?

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Are fleet fuel cards worth it?

Within the fleet industry, each fleet company is unique in business efficiencies and operations. However, many are alike in the fact that the significant question at-hand is pondered at least a few times throughout the duration of business practices.  

Both fleet fuel cards and bank-issued credit cards offer fleet managers the ability to track and set controls on their fuel expenses. But the similarities cease there.

Although tried and true, bank-issued credit cards do not offer the ability for fleet managers to distinguish an itemized list of purchased products from a location–allowing fleet drivers to abuse or misuse their cards for unauthorized purchases. 

To avoid this, fleet managers could set their purchase controls to “island reader only”, which shuts out stations that do not offer pay-at-the-pump service. However, this results in a set of new problems and excludes drivers from making acceptable purchases. 

On the other hand, fleet fuel cards provide a more in-depth range of transaction data, greater flexibility, and tighter controls than bank-issued credit cards. 

These cards allow fleet managers to customize card controls on dollar-spend at the transaction level, including limits on daily and weekly dollar amount limits, fuel quantity, and time frame of purchase. 

Fleet fuel cards provide instant alerts of suspicious behavior and easy-to-read reports for managers to wish to review their business expenses in full and take immediate action.

Are Fleet Fuel Cards Worth It-Impac

 These cards are fuel specific, while bank-issued credit cards open up the fleet to any merchandise that may be available at a certain retail channel.A

Impac offers the most comprehensive tracking and reporting system in the industry through an innovative fleet fuel card program. Our flexible point of sale prompting, card level exception reporting, purchase control parameters and innovative reporting products allow fleet managers to manage their fuel programs with ease.

If you’re still unsure if fleet fuel cards are worth it for your fleet business, contact Impac today to speak with a professional. A

More Than Numbers: How to Effectively Use Telematics Data-Impac

More Than Numbers: How to Effectively Use Telematics Data

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More Than Numbers: How to Effectively Use Telematics Data-ImpacDue to fluctuating fuel costs in the market today, fleet companies are constantly seeking innovative methods to reduce fuel expenses while improving overall business operations. Telematics data has become a popular way for fleet companies to improve and impact their bottom line.

Fleet telematics not only tracks and reports driver behaviors, but they can be a useful tool in identifying fuel efficiency opportunities within a business.

However, in some cases, the raw data alone may not enough to reveal issues or identify areas of improvement–thorough analysis of several influencing factors can uncover a fleet’s true fuel patterns. For the end user, efficient usage of the data will pay off.

Driving patterns.  Although fleet managers use their data to primarily monitor and manage driver behavior, they should also be using it to improve fuel economy. Compiling this data will reveal which specific vehicles and drivers burn the most fuel.

Vehicle maintenance. Regular maintenance is an often underestimated way to improve fuel efficiency. Effectively used, fleet telematics can be set up to alert managers when certain maintenance needs to be performed to their trucks.More Than Numbers: How to Effectively Use Telematics Data-Impac

Staff involvement. To achieve vast efficiency, involving fleet staff with telematics analytics will address concerns and behaviors as a early as possible, which will encourage proactive resolution.

Best routes. With telematics, managers can see the real-time location of vehicles and drivers. Using this data allows managers to assign the most direct routes to the closest drivers–saving time and fuel.

There are a multitude of ways optimize telematics data, and if used effectively, can prove to promote sustainability within a fleet.

Impac offers the most comprehensive tracking and reporting system in the industry today through their fleet fuel card programs and GPS systems. At Impac, our fleet professionals strive to assist companies with effectively using their telematics data to promote continuous business growth and generate accelerating profits.

Contact us today.

Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac

Defeat Fuel Theft: Fuel Cards & Tracking Systems

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Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac A rising and recurring issue with fleets has been fuel theft.

Fuel theft can cost fleet companies significant amounts of money. However, fleet companies can become educated and aware of the fuel theft efforts that may occur within their operations to prevent such costs.

The three components that fall under the fuel theft umbrella include misuse, slippage and theft; misuse is when employees use company resources for personal gain, like fueling a personal vehicle with the company’s money; slippage is when an employee uses company dollars to purchase non-fuel items, like food; and theft is perpetrated by a third-party and may include stolen or skimmed card data.

Although the three forms vary from company to company, all equate to overall fuel theft.

Regular monitoring of employee actions through enhanced technology have helped detect and eliminate situations of fraud for fleets.

Fleet fuel cards present fleet companies with an innovative and easy approach to identify unauthorized employee behavior. A fleet owner or operator has the ability to set customized restrictions unique to each driver–including types of purchases, how much money that can be spent per day and where drivers can make purchases.

Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac

Along with instantaneous alerts, fleet card systems provide detailed reports that outline the specifics of each purchase made by cardholders. Due to the accuracy and reliability of the system, the administrative task of matching and organizing reimbursement checks is therefore neglected–ultimately saving the company wasted time.

In addition to utilizing fuel cards to conquer fraud, GPS tracking and reporting systems can show real-time employee location and has the potential to reveal important information, like underperforming vehicles or poor habits of drivers. This information can be used to track down the employees who may be responsible for such behavior and alter the issue almost immediately.

Contact Impac for a comprehensive solution to fleet fuel theft through fleet fuel cards and GPS tracking and reporting systems.