As more fleet fueling businesses are utilizing fleet cards to cut overall fuel expenses and pave the way for smoother operations, the number of drivers who are committing fuel card fraud has increased drastically.
However, by practicing a variety of methods to prevent the fraud prior to its occurrence, it is possible to reduce the number of drivers committing this act:
Restrictions. With fuel cards, spending limits can be implemented to ensure the driver only spends money when they need to. To do this, fuel cards can be set to a daily limit or be pre-funded.
Education. Sometimes, educating drivers on the concept of fuel card fraud and the consequences associated may be helpful in reducing numbers. Not only could performing fraud cost them their job but it is also illegal.
PIN Numbers. If a personal identification number (PIN) is required prior to each fuel purchase, this could reduce the amount of fraud at the pump. In addition, if questionable activity occurs, the fleet manager can seek reports and will know who to talk to.
Trip Reports. Fleet managers typically know the fuel efficiency of their fleets. If the amount of money spent does not match the number of miles traveled, that may be a red flag for fuel card fraud. Also, it is important to notice how many times drivers stop within a certain distance.
Logs vs. Receipts. It is important to carefully examine all bills and statements and compare them to fuel receipts–ultimately ensuring all numbers match.
Impac’s fleet fuel card program offers the most comprehensive tracking and reporting system in the industry. We strive to be diligent and proactive when handling our clients’ fleet fuel cards. At Impac, our professionals carefully examine and review all logs and receipts to ensure potential red flags are caught and treated immediately–eliminating costly ramifications for the business.
Contact Impac to learn more about our options of fleet fuel cards and how our program can help your organization prevent fraud at the pump.