How Universal Fleet Cards Can Reduce Costs-Impac

How Universal Fleet Cards Can Reduce Costs

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Although there are many fleet fuel cards to choose from, universal cards offer many benefits for fleet businesses within the industry. 

How Universal Fleet Cards Can Reduce Costs-Impac

Price fuels vary by gas station. However, possessing the knowledge about which stations offer the best prices and directing drivers to fuel at those fuel locations can lower overall operational costs. Universal fleet cards offer minimal brand restriction–providing consistent savings by shopping across brands.

Universal fleet cards can save significant both driver and managers time. Cardholders can conveniently fuel anywhere, without having to expend time trying to search for a specific retailer. Therefore, it is important to evaluate discount networks and ensure fuel locations along driver routes. 

By allowing drivers to fuel at the most competitively priced locations, universal fleet card programs can bring cost savings not typically found in other fleet card platforms that have limited or brand specific fuel options. 

Impac offers easy-to-use universal fleet fuel cards that can be used at almost any retail site across the country. With 98% of all stations accepting our fleet cards, drivers can better focus on their main job while saving the company money. 

Impac utilizes the industry’s most robust and user-friendly fleet management tools through a secure, web-based online portal. In addition, Impac’s fleet card program sends fleet managers automated instant alerts via texts or email that provide real-time insight of driver activity and behavior. 

With universal fleet cards, the possibilities are endless. Contact Impac today. 

To read more about our universal fleet cards, view our universal card page.

Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac

Defeat Fuel Theft: Fuel Cards & Tracking Systems

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Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac A rising and recurring issue with fleets has been fuel theft.

Fuel theft can cost fleet companies significant amounts of money. However, fleet companies can become educated and aware of the fuel theft efforts that may occur within their operations to prevent such costs.

The three components that fall under the fuel theft umbrella include misuse, slippage and theft; misuse is when employees use company resources for personal gain, like fueling a personal vehicle with the company’s money; slippage is when an employee uses company dollars to purchase non-fuel items, like food; and theft is perpetrated by a third-party and may include stolen or skimmed card data.

Although the three forms vary from company to company, all equate to overall fuel theft.

Regular monitoring of employee actions through enhanced technology have helped detect and eliminate situations of fraud for fleets.

Fleet fuel cards present fleet companies with an innovative and easy approach to identify unauthorized employee behavior. A fleet owner or operator has the ability to set customized restrictions unique to each driver–including types of purchases, how much money that can be spent per day and where drivers can make purchases.

Defeat Fuel Theft: Fuel Cards & Tracking Systems-Impac

Along with instantaneous alerts, fleet card systems provide detailed reports that outline the specifics of each purchase made by cardholders. Due to the accuracy and reliability of the system, the administrative task of matching and organizing reimbursement checks is therefore neglected–ultimately saving the company wasted time.

In addition to utilizing fuel cards to conquer fraud, GPS tracking and reporting systems can show real-time employee location and has the potential to reveal important information, like underperforming vehicles or poor habits of drivers. This information can be used to track down the employees who may be responsible for such behavior and alter the issue almost immediately.

Contact Impac for a comprehensive solution to fleet fuel theft through fleet fuel cards and GPS tracking and reporting systems.

How To Prevent Fraud At The Pump-Impac

How to Prevent Fraud at the Pump

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How To Prevent Fraud At The Pump-ImpacAs more fleet fueling businesses are utilizing fleet cards to cut overall fuel expenses and pave the way for smoother operations, the number of drivers who are committing fuel card fraud has increased drastically.

However, by practicing a variety of methods to prevent the fraud prior to its occurrence, it is possible to reduce the number of drivers committing this act:

Restrictions. With fuel cards, spending limits can be implemented to ensure the driver only spends money when they need to. To do this, fuel cards can be set to a daily limit or be pre-funded.

Education. Sometimes, educating drivers on the concept of fuel card fraud and the consequences associated may be helpful in reducing numbers. Not only could performing fraud cost them their job but it is also illegal.

PIN Numbers. If a personal identification number (PIN) is required prior to each fuel purchase, this could reduce the amount of fraud at the pump. In addition, if questionable activity occurs, the fleet manager can seek reports and will know who to talk to.

How To Prevent Fraud At The Pump-Impac

Trip Reports. Fleet managers typically know the fuel efficiency of their fleets. If the amount of money spent does not match the number of miles traveled, that may be a red flag for fuel card fraud. Also, it is important to notice how many times drivers stop within a certain distance.

Logs vs. Receipts. It is important to carefully examine all bills and statements and compare them to fuel receipts–ultimately ensuring all numbers match.

Impac’s fleet fuel card program offers the most comprehensive tracking and reporting system in the industry. We strive to be diligent and proactive when handling our clients’ fleet fuel cards. At Impac, our professionals carefully examine and review all logs and receipts to ensure potential red flags are caught and treated immediately–eliminating costly ramifications for the business.

Contact Impac to learn more about our options of fleet fuel cards and how our program can help your organization prevent fraud at the pump.

Can Tires Save Money-Impac

Can Tires (LRR) Save Money?

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Can Tires Save Money-ImpacThe range of rolling resistance is a considerable factor for tires used in fleet-based companies. Low-rolling resistance (LRR) is the minimum force required to keep a vehicle’s tire rolling at a given speed. Low-rolling resistance tires, also known as fuel-efficiency tires, have been emphasized to not only have a positive impact on the environment, but to save money and fuel.

Occasionally, enhanced technologies require performance trade-offs. Although low-rolling resistance tires can have less tread life than comparable types, lesser longevity can be compromised for fuel savings, which is a top priority for most companies in the industry.

Reduced tread depth creates more tire surface to maintain the weight of the tire supports, which causes the tire to bear less weight on the tread as it contacts the road. Because of this, low-rolling resistance tires have the ability to burn less fuel, therefore saving money. Light-loaded fleets traveling at higher speeds are considered to be the best candidates for LRR tires, and will experience increased fuel efficiency noticeably.

Can Tires Save Money-Impac

According to research, tires with low-rolling resistance deliver a 2 percent annual fuel savings, which results in an overall decrease of 8 percent cost of ownership compared to conventional tires, when the fuel savings are taken into account.

While the percent savings may seem minimal, it will add up in cost savings throughout the years for the company.

LRR tires are an investment that will pay themselves back over time. Want to rack up more fuel savings immediately? An Impac fuel card is designed to help fleet-based companies save on fuel expenses right away, creating a complete and comprehensive fuel and maintenance fleet solution.

Contact Impac today to discuss our options of fleet fuel cards and how they are able to help your organization save on fuel costs.

 

Fleet Card Advantages-Impac

Fleet Card Advantages

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Fleet Card Advantages-Imapc In today’s competitive marketplace, identifying ways to reduce expenses and maximize productivity are crucial components of a business’ success. For many companies, fuel can be one of the most overlooked expenses, however the use of fleet cards is becoming an effective solution to analyze this matter.

Fleet cards pose as management tools that allow business owners to control fuel expenses initiated by their employees. These credit cards’ capabilities can help a company with as few as two vehicles achieve a fair percent savings in fuel expenditures within the first year of implementation.

Fleet cards offer companies detailed reporting on a cardholder’s purchase history that a typical gas card does not provide. An automatic single invoice, e-receipt based, eliminates time wasted on organizing reimbursement checks. Additionally, the cards can reveal useful information about employees, like underperforming vehicles.

Fleet Card Advantages-Impac

Fleet cards can habilitate cost-control restrictions, imposed by a business owner, resulting in fuel theft control and the prevention of unauthorized behavior. A set of restrictions can be unique to each driver and any questionable activity, such as purchasing after-hours, can be addressed or rectified immediately.

Fleet cards also offer employee support to ensure drivers are not expected to use their own money for work expenses, reducing the worries associated with tracking receipts and reimbursements – ultimately, liberating smoother operations for the business.

Impac provides the most comprehensive tracking and reporting fleet card program in the industry today. Our cards are tailored to meet a company’s specific needs, aiding them in tax exemption, discount processing, online system access, and card level purchase controls.

Contact Impac today to further discuss the advantages of fleet cards and how our program can be of benefit to your organization.